Fields from the data source merge into specific areas defined on the label.
- Create, or open, the label that will receive the data from the data source.
If using a pre-sized label supply, you must choose a supply that has areas pre-defined. If using a continuous label supply, it is best to create the areas before proceeding with the merge, although the software will prompt you to add areas during the merge.
- With the label in the editing screen, press LIST.
- Select Merge.
- Select Internal or External to indicate where the data source file is stored.
- Select the data source file and press
.
- If your label does not have the same number of defined areas as there are fields (columns) in the data source, the software alerts you and gives you the option to add more areas.
- Tap Add if you want the printer to define as many areas on the label as there are fields (columns) in the data source. Once the merge is complete, you can go back into the label and format the added areas.
The data in the data source file is merged to the label. Each field displays in a different area of one label. Each record (row of data) displays on a different label.
- Tap Ignore if you do not want to add additional areas.
The fields from the data source sequentially merge into the label, depending on how many areas are defined on the label. If you have four fields in the data source but only two areas defined on the label, the first two fields merge on to the label. The other fields are ignored and will not display on the label. (If you want to choose which fields to merge onto the label, use Advanced merge)
Advanced Merge
Use the advanced merge feature when your database has more fields (columns) than you have areas on the label and you want to control which fields will be used and in what order.
Note: If you don't want to use all the columns of data, it is best to set up the desired number of areas on the label ahead of time.
- Press List with the label open.
- Tap Adv Merge.
- Select Internal or External to indicate where the data source file is stored.
- Select the data source file and press
.
- The screen displays a form for you to assign fields (columns) to areas on the label. One area is shown for each column in the data file. Your labels could have fewer or more areas. In each box, specify which column (1, 2, 3, and so on) of data should be placed in that area on the label.
If you have more columns of data than you need, just fill in as many areas as you need. For example, if you have 4 columns of data, but only want to use 2 (and have 2 areas on the label), then fill in the first 2 areas. In a later step you can tell the printer not to add areas to the label.
- If any records in the data file are blank (without data), a blank label will print for that record. If you do not want blank labels to print, select the Ignore Blank Labels check box.
- Tap Ok.
- If your label does not have the same number of defined areas as there are columns in the data source, the software alerts you and gives you the option to add more areas.
- Tap Add if you want the printer to define as many areas on the label as there are columns in the data source. Once the merge is complete, you can go back into the label and format the added areas.
The data in the data source file is merged to the label. Each column displays in a different area of one label. Each record (row of data) displays on a different label.
- Tap Ignore if you do not want to add additional areas.
The fields from the data source merge into the label, depending on how many areas are defined on the label. If you have four columns in the data source but only two areas defined on the label, the columns specified for the first two areas merge on to the label. The other columns are ignored and will not display on the label.
